2022 Vendor Management Associate - Manpower (Start ASAP)

To support the team through the efficient conduct of vendor related activities while ensuring improved efficiency and long-term growth through strong vendor relationship and improved efficiency in a cost-effective manner. The role is important to take appropriate measures for reducing potential risks related to vendors, ensuring excellent service deliverability and deriving value from vendors in the long-run.

Critical Accountabilties

• Effective management of vendors with emphasis on compliance, strategic sourcing, long-term and sustainable relationships, continuous improvement, productivity and efficiency.
• Conduct vendor activations for all potential vendors that would support the operational requirements of the organization.
• Timely vendor onboarding including communication within the vendor management, finance and other stakeholders of any newly on-boarded vendors.
• Timely and effective channel for vendor escalation.
• Help determine and suggest opportunities for vendor management and development.to his/her direct superior.
• Assist in the creation and assessment of vendor scorecard once implemented.
• Assist in the creation of actionable plans based on the incident reports submitted by operations.
• Significant contribution to the working capital objectives of the organization.
• Coordinate with his/her superior about any extra charges found from the vendor’s proposal.
• Collaborate with suppliers for faster deployment of manpower services required to help ensure that Entrego’s service level agreement with the client will be met, thereby preventing penalty.
• Improved end-to-end process (manpower services deployment request, subcontractor vetting, manpower deployment, rates uploading, invoicing and payment) in terms of efficiency, data quality, transparency, traceability, accountability, and information availability.
• Timely upload of vendor ratecards in the TNT sytem.
• Creation of database for all vendor-related information (i.e. Vendor masterlist to include key contacts, subcontractor Masterfile, subcontractor clearance documents).
• Close coordination with operations and finance regarding vendor receivable and disputes.
• Consistent adherence and compliance to regulatory and company standards.
• Coordinate with Health & Safety and Security for any protocols and requirements required for subcontractors.
• Assist in the implementation of process controls for compliance (i.e Data Privacy, Non-disclosure Agreement, etc.)
• Ensure that rates agreed with the vendors follows the minimum wage rationalization act.
• Ensure that vendors provide the correct remuneration to their employees including the timely payment of government contributions such as SSS, PhilHealth and Pag-ibig.
• Ensure that vendors and its subcontractors comply with the organization’s policy and process.

Requirements

• College/University Graduate with an appropriate management courses and qualifications
• Experience in relevant Finance and/or Administration area
• Knowledge in Procurement and Purchasing processes.
• Proficiency in Microsoft office applications

Please note that only shortlisted candidates will be notified for next steps. Rest assured that your application is kept in our active pool for reference.